Career Services

Responding to Job Offers

Accepting a Job Offer

Accepting a job offer ethically obligates you to cease job search efforts. Remember to notify other prospective employers that you wish to withdraw your name from their applicant pool.

Paul Tanerack
410 South Third Street, Apartment 203, River Falls, WI 54022, 715-425-1234,

March 5, 20XX

Mr. John Summers
General Manager
Summers Fruit Company
555 South Spruce Street
Fruitville, FL 95421

Dear Mr. Summers:

Thank you for your offer of employment as a grower at your Fruitville, Florida site. I am delighted to accept your offer and look forward to beginning work with Summers Fruit Company. You indicated that I will be receiving a salary of $35,000 per year, and will have initial duties reporting to Ms. Sarah Davis. As your offer stated, I will begin work on September 1st. In mid-August, after relocating to the area, I will call you to see what information or materials I may need before September 1. In the meantime, please let me know if I can provide you with any information. Again, thank you for offering me this exciting opportunity.



Paul Tanerack

Withdrawing from a Job Search

Paul Tanerack
410 South Third Street, Apartment 203, River Falls, WI 54022, 715-425-1234,                                   

September 12, 20XX

Ms. Vera Clark
Editor in Chief
Green Magazine
1515 New York Avenue Northwest
Washington, DC 20006

Dear Ms. Clark:

I want to express my sincerest appreciation to you for the interview opportunity as you seek candidates for your magazine's Editorial Assistant position. I have enjoyed meeting with the members of your staff and touring your facilities.  However, to confirm our telephone conversation this morning, I respectfully withdraw from consideration for this position. I have accepted another employment offer which I believe more closely aligns with my current skills and career goals. I wish you and the staff of Green Magazine the best of success. Thank you again for the opportunity to explore career possibilities with your company.



Paul Tanerack

Acknowledging a Job Offer

Courtesy dictates that you acknowledge a written job offer, even if you are not ready to accept or decline it. Take note of the details of the offer and respond appropriately. Items to remember:

  • Thank the employer for the opportunity presented.
  • Indicate that you understand the terms of the offer, or if needed, ask for clarification.
  • Many employers will know that you need to consider various employment options in order to make a wise decision; you may need to compare the offer to another pending offer.
  • You may need to make a decision before you know whether or not you will receive another offer.

Consult UWRF Career Services if you need assistance handling offers or making a decision.

Paul Tanerack
410 South Third Street, Apartment 203, River Falls, WI 54022, 715-425-1234,

March 16, 20XX

Ms. Theresa Jones
Fiserv Health
411 Nicolet Street, Suite 100
Minneapolis, MN 54028

Dear Ms. Jones:

Thank you very much for offering me the exciting opportunity as a Customer Service and Sales representative with Fiserv Health. The terms of your offer are clear, and I am certain I will be able to provide you with a response by your requested deadline of April 16. I appreciate your flexibility allowing me ample time to consider your offer so that I can be sure my decision will be in the best interest of both my career goals and the needs of your organization. Please do not hesitate to call me if I can provide you with any needed information.



Paul Tanerack

Declining a Job Offer

If you choose to decline a job offer, do so courteously, in writing, after calling them. Also, remember this employer may be a contact for you in the future; be professional and courteous.

Paul Tanerack
410 South Third Street, Apartment 203, River Falls, WI 54022, 715-425-1234,

May 10, 20XX

Mr. Robert Smith
Human Resources Manager
Citizens Network for Foreign Affairs
343 Third Street
Washington, DC 20201-0343

Dear Mr. Smith:

Thank you very much for your telephone call and letter offering me the position of Assistant Project Coordinator with the Citizens Network for Foreign Affairs. While I believe firmly in the mission of your organization and appreciate the challenging opportunity you offer, I have had another offer which I believe more closely matches my current career goals and interests. Therefore, although it was a difficult decision, I must decline your offer. I do appreciate all the courtesy and hospitality extended to me by your office, and I wish you well in your endeavors.



Paul Tanerack

Requesting an Extension to a Job Offer

In some cases you may need more time than the employer has allowed to make a decision. You may ask for an extension; the employer does not have to grant it. 

  • Make sure you have a good reason for asking for an extension. 
  • Are you waiting to hear from another employer about an offer, or are you just hoping for more interviews? 
  • Don't wait until the last minute to ask for an extension; this looks like you did not think ahead and may indicate that you might behave the same way on the job.
  • Be tactful and diplomatic in your wording.

Paul Tanerack
410 South Third Street, Apartment 203, River Falls, WI 54022, 715-425-1234,

February 27, 20XX

Dr. Jamison D. Jones
Senior Biologist
Wisconsin DNR
410 South Third Street
Madison, WI 50981

Dear Dr. Jones:

Thank you for your telephone call and the letter that I received yesterday offering me the position of Wildlife Biologist with the Wisconsin DNR. I am excited about the opportunity this position offers both in terms of job duties and location, and I very much appreciate your confidence in offering me the job. You asked that I make a decision by next week on March 7. This is an important decision, and unfortunately I do not have all the information I need in order to make a decision by that date. To confirm our phone conversation of this afternoon, I am asking you to consider whether it would be possible for me to supply you with my decision by March 12. I would very much appreciate such an extension, and assure you that I will be able to make a firm decision by that date. Thank you very much for your consideration of this request.



Paul Tanerack

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